Event management in the capital of Lesser Poland
We take on the entire organisation of your corporate event in Krakow so that your marketing or HR department no longer has to juggle a dozen subcontractors. We carry the whole chain: from the brief, through concept and technical production, to on-the-day coordination and a post-event report. The client receives one schedule, one budget under control and one person accountable for everything. That single partner is us, whether the event is created in the ICE Krakow Congress Centre on the Vistula, in the EXPO Krakow halls, or under the roof of the TAURON Arena Krakow. This is the market with the largest fabric of business services centres in Poland and corporations from finance, IT, engineering and automotive, which generates steady demand for congresses, conferences, galas, training and team-building, so we know the local venues and their back-of-house intimately.
We work with one event director and one point of contact. The client talks to a single person responsible for the script, the venue, catering, technology and performers, while we keep to schedule and make sure every element serves the business goal. Every project starts from that goal, whether it is integrating a team after a merger, a congress for partners from across Europe, or an anniversary for a Krakow branch, and only then do we choose the location and the format, not the reverse. We measure the result by attendance, a smooth run of show and whether the board received an event the company talks about for weeks. We cover Krakow across the full scope of event management, from intimate departmental gatherings to congresses for thousands.
ICE Krakow and conference hotels: congresses, rooms and banquets at one address
When you are planning a large congress or an annual conference, we give you the city's flagship MICE venue and the full direction that keeps the plenary session running on time. The ICE Krakow Congress Centre, opened opposite Wawel on the Vistula, combines four spaces: an Auditorium Hall for 1,915 people, a Theatre Hall for 594, a Chamber Hall for 400 and a suite of conference rooms for 350, giving around 3,200 participants in total. We take on the stage direction, simultaneous interpreting and on-brand scenography, together with guest registration and networking zones in the foyer overlooking Wawel.
For multi-day events with overnight stays we give you a single address for the whole programme, thanks to established relationships with Krakow's conference hotels. The DoubleTree by Hilton Krakow Hotel and Convention Centre offers around 2,900 square metres of event space across sixteen rooms, and its ballroom seats up to 1,000 people in theatre layout and up to 648 at a banquet. The Hilton Garden Inn Krakow City Center with seven rooms and the Hilton Garden Inn Krakow Airport with ten rooms complete the offer for regional training and smaller conferences. Each of these venues combines rooms, banqueting facilities and bedrooms, so an entire sales congress is closed within one location.
TAURON Arena and EXPO Krakow: galas, fairs and launches for hundreds of guests
When an event exceeds the scale of a typical ballroom, we have the hall to hold it and the logistics to keep it in check. The TAURON Arena Krakow accommodates up to 22,000 people, has forty-three conference rooms and the open-air Arena Garden of around 14,000 square metres. It is the solution for milestone galas held by large employers in the business services sector celebrating a Krakow branch anniversary with the whole workforce, and for large-format conferences combining a plenary session with an artistic programme. Boxes and conference rooms let us run smaller premium formats in parallel in the same building, without ferrying guests between addresses.
For launches and corporate fairs we use the EXPO Krakow International Trade and Congress Centre, the largest organiser of fairs and congresses in southern Poland. It provides around 14,000 square metres of exhibition space and the column-free Wisla and Dunaj halls, and in auditorium layout the exhibition hall serves up to 5,000 people. We build a launch or gala around one strong stage moment, a product presentation, an awards ceremony or a board address, and surround it with scenography, multimedia and the full logistics: crew load-in schedules, stage assembly, catering for hundreds at once and VIP zone management. You see a finished run of show; we answer for every element behind the scenes.
Stara Zajezdnia and urban settings: events with local character
We give you a setting that builds your image by itself, so you do not have to make up for a lack of atmosphere in a neutral hotel room. Stara Zajezdnia Krakow, a historic event hall in the heart of the city, holds up to 1,200 people at a standing reception and up to 650 at a banquet with round tables. It is a space that lends an event its own character, and for Krakow firms hosting partners from foreign head offices it becomes an image argument that stays with guests long after the event.
When planning a corporate event we also take account of the city's rhythm, to protect you from clashing dates and difficulties in guests reaching the venue. Krakow lives on a dense, year-round calendar blending business with culture, from congresses and industry summits at ICE, through fairs such as KRAKDENT and EUROTOOL at EXPO, to summer open-air festivals around the Main Square and the Vistula. We factor in venue availability, city-centre traffic and overlapping events, then combine formats: a welcome cocktail, the content session and a gala dinner, so the evening stops being a mere banquet and becomes a coherent story about the brand set in the reality of Krakow.
Frequently asked
For large conferences and congresses the flagship choice is the ICE Krakow Congress Centre on the Vistula, with rooms from the 1,915-seat auditorium to the chamber hall, and views over Wawel. For formats combining a congress with a fair, EXPO Krakow with its column-free Wisla and Dunaj halls works well, and for events with accommodation the conference hotels such as the DoubleTree by Hilton. The choice depends on the number of participants, the need for parallel sessions and whether streaming and simultaneous interpreting are required. We advise on the choice as early as the brief.
We cover Krakow across the full scope of event management: company galas and anniversaries, industry conferences and congresses, product launches, team-building events, all-hands meetings and mass onboardings, and departmental gatherings. The profile of clients in the city, the SSC and GBS business services centres, IT corporations, finance and automotive, means we often combine a daytime content session with an evening gala at the same or a neighbouring location, leading the whole as one project.
Yes, and we treat it as part of the project, so that the most important guests are comfortable from arrival to departure. Krakow has an extensive base of conference hotels, from the DoubleTree by Hilton with its own convention centre to the Hilton Garden Inn in the City Center and by the airport, so for key guests and delegations from foreign head offices we book rooms close to the venue. We plan the logistics of the stay, transfers and VIP handling together with the rest of the programme.
Planning event management in Krakow?
Tell us the date, headcount and goal — you'll get a tailored concept and a transparent quote, with a discovery call within 24h.